{"id":6531,"date":"2026-09-06T15:39:15","date_gmt":"2026-09-06T15:39:15","guid":{"rendered":"https:\/\/support.almamater.si\/en\/for-students\/organisation\/meetings-and-video-conferences-students\/"},"modified":"2026-09-06T15:39:15","modified_gmt":"2026-09-06T15:39:15","slug":"meetings-and-video-conferences-students","status":"publish","type":"it-navodilo","link":"https:\/\/support.almamater.si\/en\/for-students\/organisation\/meetings-and-video-conferences-students\/","title":{"rendered":"Meetings and video conferences"},"content":{"rendered":"<div class=\"ameu-partial\" data-partial-id=\"6507\">\n<h2 class=\"wp-block-heading\">Meetings in Teams<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Calendar in Teams is connected to your Microsoft 365 calendar. A meeting scheduled in Outlook also appears in Teams, and vice versa. A meeting you schedule in Teams is automatically an online meeting.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Scheduling a meeting<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can schedule a meeting in several ways:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>In a channel:<\/strong> In the top right corner, select Meet now or Schedule a meeting.<\/li>\n\n\n\n<li><strong>In a chat:<\/strong> Below the new message box, select Schedule a meeting.<\/li>\n\n\n\n<li><strong>In the calendar:<\/strong> On the left side of the app, open Calendar. In the top right corner, select + New meeting or select a time range in the calendar. In the form, enter the meeting title, the attendees, the date, the time, and other details. If necessary, use the Scheduling Assistant to find a time slot that suits the attendees. When you are done, select Save. The invitation will be sent to the attendees&#8217; Outlook mailboxes.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">A meeting in a channel<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the top right corner, select <strong>Meet now<\/strong> or <strong>Schedule a meeting<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img fetchpriority=\"high\" fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"153\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-01-1024x153.png\" alt=\"A meeting in a channel\" class=\"wp-image-6225\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-01-1024x153.png 1024w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-01-300x45.png 300w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-01-768x115.png 768w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-01-1536x229.png 1536w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-01.png 1728w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you are scheduling a new meeting, a window opens where you have to fill in the required details, such as the meeting title, add required and optional attendees, and set the date and time of the meeting.<\/li>\n\n\n\n<li>In the <strong>Add channel<\/strong> box below the date and time, enter the name of one or more channels.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img decoding=\"async\" width=\"1024\" height=\"595\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-02-1024x595.png\" alt=\"A meeting in a channel\" class=\"wp-image-6226\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-02-1024x595.png 1024w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-02-300x174.png 300w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-02-768x446.png 768w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-02.png 1220w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-group is-style-note is-layout-flow wp-block-group-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><strong>Visibility:<\/strong> A meeting in a channel is visible to all team members, and they can join it directly from the channel.<\/p>\n<\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The <strong>Join<\/strong> button usually appears in the calendar about five minutes before the start. Before you enter, you can check the camera and microphone settings.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Inviting people from outside the organization<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can also invite people from outside your organization to a meeting, even if they do not have an MS Teams license. You need their full e-mail address.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the <strong>Add required attendees<\/strong> box, enter the e-mail address. For an optional attendee, select <strong>Optional<\/strong>.<\/li>\n\n\n\n<li>Enter the full e-mail address, for example name.surname@example.com.<\/li>\n\n\n\n<li>Select <strong>Invite<\/strong>. The person will receive an e-mail with a link to the meeting.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">Meeting options<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The organizer can decide who can enter the meeting directly and who can present content.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Open the <strong>Calendar<\/strong>.<\/li>\n\n\n\n<li>Select the meeting you want to adjust.<\/li>\n\n\n\n<li>Select <strong>Edit<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img decoding=\"async\" width=\"1024\" height=\"531\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-03-1024x531.png\" alt=\"Meeting options\" class=\"wp-image-6227\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-03-1024x531.png 1024w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-03-300x156.png 300w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-03-768x399.png 768w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-03-1536x797.png 1536w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-03.png 1844w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>On the page that opens, set who can bypass the lobby and who can present.<\/li>\n\n\n\n<li>Presenters can usually share content, mute or remove participants, and admit people from the lobby.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img loading=\"lazy\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"593\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-04-1024x593.png\" alt=\"Meeting options\" class=\"wp-image-6228\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-04-1024x593.png 1024w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-04-300x174.png 300w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-04-768x445.png 768w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-04.png 1211w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Joining an existing video conference or meeting<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Open the <strong>Join the meeting now<\/strong> link in the e-mail invitation, in the calendar, in the learning environment, or in a notice from the instructor. You can also join the meeting through the WiseTimetable schedule, where you find the lecture slot in question and click <strong>&#8220;Link&#8221;<\/strong>.<\/li>\n\n\n\n<li>Select <strong>Open Microsoft Teams<\/strong> or Continue on this browser. For the most reliable performance, we recommend the desktop app.<\/li>\n\n\n\n<li>On the screen before joining, check the selected <strong>microphone, speaker, and camera<\/strong>. It is advisable to test them before joining as well, by clicking <strong>Test mic and speaker<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img loading=\"lazy\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-05-1024x546.png\" alt=\"Meeting options\" class=\"wp-image-6229\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-05-1024x546.png 1024w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-05-300x160.png 300w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-05-768x409.png 768w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-05.png 1296w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>As a rule, mute your microphone before entering. Turn on your camera if the instructor requires it or if it is appropriate for the meeting.<\/li>\n\n\n\n<li>Select <strong>Join now<\/strong>. If you enter the lobby, wait for the organizer to admit you.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Microphone, camera, and audio<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Microphone:<\/strong> select the microphone icon to turn the audio on or off.<\/li>\n\n\n\n<li><strong>Camera:<\/strong> select the camera icon to turn the video on or off.<\/li>\n\n\n\n<li><strong>Device settings:<\/strong> select the arrow next to the microphone or the camera, or go to More > Settings > Device settings, then select the correct microphone, speaker, and camera.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img loading=\"lazy\" loading=\"lazy\" decoding=\"async\" width=\"802\" height=\"482\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-06.png\" alt=\"Microphone, camera, and audio\" class=\"wp-image-6230\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-06.png 802w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-06-300x180.png 300w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-06-768x462.png 768w\" sizes=\"auto, (max-width: 802px) 100vw, 802px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>During a lecture, keep your microphone muted until you speak. This prevents noise, echo, and interference.<\/li>\n\n\n\n<li>Using a headset with a microphone is recommended.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">Changing the background on your video camera<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select the arrow next to the camera icon and then choose a background.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img loading=\"lazy\" loading=\"lazy\" decoding=\"async\" width=\"605\" height=\"421\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-07.png\" alt=\"Changing the background on your video camera\" class=\"wp-image-6231\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-07.png 605w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-07-300x209.png 300w\" sizes=\"auto, (max-width: 605px) 100vw, 605px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click <strong>More video effects and settings<\/strong>, where you have more options for choosing a background. If you want, you can also upload your own background.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img loading=\"lazy\" loading=\"lazy\" decoding=\"async\" width=\"590\" height=\"994\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-08.png\" alt=\"Changing the background on your video camera\" class=\"wp-image-6232\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-08.png 590w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-08-178x300.png 178w\" sizes=\"auto, (max-width: 590px) 100vw, 590px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">Chat, reactions, and raising your hand<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Chat:<\/strong> select Chat, write a message, and send it. Messages may remain available after the meeting ends, depending on the organizer&#8217;s settings.<\/li>\n\n\n\n<li><strong>Raise hand:<\/strong> select Reactions > Raise hand when you want to speak or ask a question.<\/li>\n\n\n\n<li><strong>Reactions:<\/strong> use reactions such as like, applause, or heart when appropriate.<\/li>\n\n\n\n<li>When you finish speaking, mute your microphone again and lower your hand.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img loading=\"lazy\" loading=\"lazy\" decoding=\"async\" width=\"810\" height=\"987\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-09.png\" alt=\"Chat, reactions, and raising your hand\" class=\"wp-image-6233\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-09.png 810w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-09-246x300.png 246w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-09-768x936.png 768w\" sizes=\"auto, (max-width: 810px) 100vw, 810px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Sharing your screen or a presentation<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select <strong>Share<\/strong>.<\/li>\n\n\n\n<li>Choose what you want to share: your entire screen, an individual window, or a PowerPoint presentation.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img loading=\"lazy\" loading=\"lazy\" decoding=\"async\" width=\"359\" height=\"788\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-10.png\" alt=\"Sharing your screen or a presentation\" class=\"wp-image-6234\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-10.png 359w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-10-137x300.png 137w\" sizes=\"auto, (max-width: 359px) 100vw, 359px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you are sharing video or audio from your computer, turn on the <strong>Include sound<\/strong> option if it is shown.<\/li>\n\n\n\n<li>Before sharing, close any documents and notifications that contain personal or confidential data.<\/li>\n\n\n\n<li>When you are done, select <strong>Stop sharing<\/strong>.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group is-style-warning is-layout-flow wp-block-group-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><strong>Limitation:<\/strong> A student can share content only if the organizer assigns them the presenter role or enables sharing.<\/p>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Recommendations for a high-quality video conference<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use a stable internet connection; if possible, a wired connection or a strong Wi-Fi signal.<\/li>\n\n\n\n<li>Check your microphone, speaker, and camera before the start.<\/li>\n\n\n\n<li>Mute your microphone when you are not speaking.<\/li>\n\n\n\n<li>Use headphones to reduce echo.<\/li>\n\n\n\n<li>Choose a quiet setting with adequate lighting for the camera.<\/li>\n\n\n\n<li>When sharing your screen, watch out for personal and confidential data.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">Leaving a video conference<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select the red <strong>Leave<\/strong> button.<\/li>\n\n\n\n<li>If the connection drops, open the meeting link again and join in the same way.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-style-screenshot\"><img loading=\"lazy\" loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"121\" src=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-11-1024x121.png\" alt=\"Leaving a video conference\" class=\"wp-image-6235\" srcset=\"https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-11-1024x121.png 1024w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-11-300x35.png 300w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-11-768x91.png 768w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-11-1536x182.png 1536w, https:\/\/support.almamater.si\/wp-content\/uploads\/2026\/08\/teams-sestanki-11.png 1912w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>How to schedule a meeting, join a meeting, and use the camera, microphone, screen sharing, and chat.<\/p>\n","protected":false},"featured_media":0,"parent":6517,"menu_order":40,"template":"","meta":{"ameu_icon":"","ameu_sort_order":0,"footnotes":""},"it-kategorija":[125],"it-ciljna-skupina":[55],"class_list":["post-6531","it-navodilo","type-it-navodilo","status-publish","hentry","it-kategorija-students-organisation","it-ciljna-skupina-studenti"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Meetings and video conferences \u2014 for students | IT support Alma Mater<\/title>\n<meta name=\"description\" content=\"How to schedule a meeting, join a meeting, and use the camera, microphone, screen sharing, and chat.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/support.almamater.si\/en\/for-students\/organisation\/meetings-and-video-conferences-students\/\" \/>\n<meta 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